Jobs At CoSN

CoSN (the Consortium for School Networking) is the premier professional association for district technology leaders. For over two decades, CoSN has provided leaders with the management, community building, and advocacy tools they need to succeed. Today, CoSN represents over 10 million students in school districts nationwide and continues to grow as a powerful and influential voice in K-12 education.

Director of Meetings and Conferences

The Consortium for School Networking (CoSN) seeks a creative and independent problem solver to assist with the association’s conference and events for the leading professional membership association for K-12 Chief Technology Officers. The Director is responsible for oversight and coordination of all meetings, including the Annual Conference, regional CTO meetings and other events throughout the year.  Duties include organizing, planning and executing these events.

 

Primary Responsibilities

Responsible for managing all facets of the events process for CoSN, including contract negotiations, vendor management, expense monitoring and budgeting, record keeping, on-site management, staff and volunteer coordination. 

 

Position Responsibilities

  • Establishes and implements a conference timeline with clear deadlines and oversees overall execution of the plan.
  • Manages and oversees on-site coordination of Annual Conference, including serving as key liaison with hotel staff, CoSN staff and volunteers. 
  • Manages all external vendor relationships including contract negotiations with hotels, venues, keynote speakers and other vendors. 
  • Coordinates the development of the Call for Presentations, including development of the online application, and manages the review process by volunteer committee.
  • Facilitates all logistics including: accommodations for participants and speakers; event space requirements; food and beverage needs; signage, marketing and printing; attending to any special needs; and security.
  • Oversees communications with concurrent session speakers and ensures overall logistics such as issuing confirmation letters.
  • Oversees all aspects of pre- and post-conference events.  Assists with the International Symposium.
  • Develops, coordinates, and monitors CoSN website content.
  • Oversees on-line registration process.
  • Provides input for the development of  collateral materials, including print and online marketing, onsite program.
  • Provides follow up after Conference, including thank you letters, committee debrief, dissemination of attendee evaluations, and review of the final budget.
  • Collaborates with the in-house sponsorship team to ensure that the conference will support requirements outlined in letters of agreement.
  • Based on input from staff, conference committee and attendee evaluations, provides recommendations for improvement of future events. 
  • Works with the Director of Membership and Chapters and state chapter leaders to manage regional meeting logistics including F&B, A/V, and maintenance of conference websites.
  • Creates transparent, accurate and collaborative files.
  • Reviews event bills for accuracy and approves payment.
  • Ensures that websites for all events are up to date with current information.
  • Serves as liaison to the CoSN Conference Committee.
  • Recruits and trains volunteers to work at the Conference and/or other events.
  • Oversees planning and logistics for Board of Directors meetings, CTO Forums and Feedback Focus Forums.
  • Works closely with external vendors to support both the annual conference and an annual auction.
  • Other duties as assigned.

Qualifications

  • CMP or CAE preferred.
  • Experience with an Association Management system is preferred.
  • Experience with a simplified Content Management System is preferred.
  • Four Year Degree is required.
  • Minimum five years of experience
  • Proven ability to effectively plan events from beginning to end
  • Proven and exceptional negotiating and conflict-resolution skills
  • Strong organizational skills and ability to prioritize workload
  • Excellent oral and written communication, and interpersonal skills
  • Ability to function well independently and in a professional manner
  • Detail oriented, dependable, mature and flexible, with initiative and capacity to handle a complexity of tasks simultaneously Excellent computer skills, including familiarity of both association management databases, as well as standard office productivity applications (MS Word, Excel, PowerPoint, Outlook, Wordpress)
  • Occasional travel required within the DC metro area and nationally
  • Position collaborates with all staff and reports to the Chief Operating Officer.

Compensation is based on experience. Please send a resume, salary requirements and a cover letter outlining your experience as it directly relates to this position. Emails only to HR@cosn.org.  No calls please. Learn more about CoSN. Learn more about CoSN’s commitment to Diversity, Equity and Inclusion.